Front Desk Receptionist (HID897)

Full-time
HID Global
2020-02-13
Region: 
Austin, TX North AmericaUSAustin, TX


HID Global powers the trusted identities of the world's people, places and things. Every day millions of people in more than 100 countries use our products and services to securely access physical and digital places. Over 2 billion things that need to be identified, verified and tracked are connected through HID Global’s technology. We make it possible for people to transact safely, work productively and travel freely. We work with governments, universities, hospitals, financial institutions and some of the most innovative companies on the planet—helping them to create trusting and trusted physical and digital environments so that they and the people who use them can fulfill their potential. Headquartered in Austin, Texas, HID Global has over 3,500 employees worldwide and operates international offices that support more than 100 countries. HID Global® is an ASSA ABLOY Group brand. For more information, visit www.hidglobal.com.

We are seeking a Customer Support Representative who will work within a fast-paced environment to ensure that This position performs duties to support the Facility department targeting primarily administrative duties. This role will coordinate visitors at and within the main lobby including, but not limited to customers, vendors and HID employees. This position will manage vendors and contractors locating their internal contacts, process each visitor through the Easy Lobby program utilized for visitor management, coordinate with outside departments to ensure lost or forgotten badge process is followed, produce and maintain weekly reports from badge management program, and maintain the corporate phone directory and route incoming calls accordingly.

Duties and Responsibilities include the following. Other duties may be assigned.

  • Day-to-day operational support of the Facilities and Security departments
  • Provide customer support for the Work Order process as well as execute customer requests for meeting arrangements, directing users to programs in place and processes to ensure quality meetings and positive experiences for visitors.
  • Plan, organize and prioritize assistance of lobby guests and issuance of new hire credentials.
  • Respond to Front Desk calls and direct customers as needed.
  • Supports vendors and contractors in making contact with those expecting support.
  • Work with Security to ensure each visitor or employee is in possession of required credentials prior to accessing the facility.
  • Provide feedback to departments on process improvements and increasing operational efficiency.
  • Support all Facility site services and operations.
  • Respond to requests for support for Security and Facilities services within the facilities team and by internal customers.
  • Provide excellent customer service to internal and external customers.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Excellent communication, time management and organizational skills.
  • Familiar with project management principles.
    Knowledge of Facilities operations a plus.
  • Familiar with Facility coordination and procedures as well as front desk operations and visitor management processes.
  • Present a businesslike, professional manner and appearance at all times.

Education and/or Experience          

  • High School Diploma or equivalent
  • Associate Degree preferred
  • 1-2 years prior experience in an Administrative role preferred

      Language Skills                   

  • Ability to effectively communicate in the English language, both verbally and in writing.
  • Ability to liaison with employees and guests visiting from global locations.
  • Multi-lingual is a plus but is not required.             

Computer Skills     

  • Proficient in MS Office applications, such as Word, Excel, PowerPoint, etc.
  • Familiar with operating systems, such as Windows, etc.
  • Proficient knowledge in operating standard office equipment.

       Customer Expectations

Highlight knowledge, skills, abilities and traits necessary in this role to satisfy our customer's expectations

  • Perform all duties as assigned with diligence and in a thorough, detailed manner.
  • Punctuality and reliability are a must.
  • Ability to perform at high level in a dynamic environment.
  • Ability to exercise good judgement and make key decisions to maintain office operations and minimize any disruptions.
  • Ability to deliver a high level of customer service.  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Employee works primarily in an office environment, within a well-ventilated area, and is exposed to moderate noise levels.
  • Employee works sitting down for extended periods of time utilizing telephone, computer, access control, and electronics equipment to support customers.

Work Requirements

  • Compliance to all relevant HID Global policies and procedures related to Quality, Security, Safety, Business Continuity, and Environmental systems.
  • Travel and fieldwork, including international travel may be required. Therefore, employee must possess, or be able to acquire a valid passport.
  • Must be legally eligible to work in the country in which you are hired.

 

HID Global is an Equal Opportunity Employer/Minorities/Female/Disabled/Veteran
If you have a disability which limits your ability to apply online, please contact us at [email protected], to submit your expression of interest in a position with our Company.

 

If you are interested in this position, please cut and paste the link and submit your resume:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=2c03f8a2-abfd-4b73-a5a4-68a5b947ce06&ccId=19000101_000001&jobId=304515&source=CC3&amp=en_US

 

Internal candidates please use the following link:
https://workforcenow.adp.com/myportal/ess/recruitment/internalPostingPreview.faces?client=hidcorp&jobId=304515&amp=en_US&source=CC2