SOLUTIONS

RFID Linen, Uniform & Laundry Management System

Enhance your textile inventory management with real-time visibility and control, accessible from anywhere, anytime.

Improve Operations & Reduce Linen Management Costs With RFID

HID provides a real-time laundry linen inventory management system combining RFID laundry tags, RFID equipment and software. The system enables users to accurately and rapidly identify, track and manage large amounts of textile assets such as bed linen, towels, robes, uniforms and workwear.

RFID for End-To-End Automated Textile Asset Tracking

Female manager holding a tablet before a real-time linen cycle.

If your hotel, resort, healthcare facility or commercial laundry business is experiencing common linen management pain points including lack of stock visibility, periodic shortages, poor linen quality control, wasted admin time and rising costs of linen losses, then HID has an innovative solution for you.

HID has over 25 years of expertise in RFID and laundry processes and offers a complete management platform for linen and uniforms — with on-premises or cloud services, depending on your infrastructure. We integrate the latest in RFID technology and user-friendly web apps and interfaces to enable close to 100% control of linen and uniform inventory by our customers, including laundries, hotels, casinos, resorts, hospitals and nursing homes.

Watch the video to learn more about our linen management solution

Digitalize Linen and Uniform Management in Hospitality and Healthcare With RFID

HID’s linen and uniform management platforms enable real-time inventory availability and visibility over textile assets for multiple industries, including:

Linen Manufacturers

Seamlessly and automatically integrate RFID tags into textile items during the manufacturing process.

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Commercial Laundries

Optimize your laundry operations with increased processing speed and accuracy while improving profitability, whether in rental or wash-only mode.

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Hotels, Resorts, Casinos, Spas & Restaurants

Instantly get a clear vision over your linen stocks so you can focus on reducing your total cost of operation, satisfying your customers and growing your business.

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Hospitals

Reduce time and cost to manage linen and scrubs, improve linen availability and prevent the spread of infections by ensuring textile rotation with RFID.

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Nursing Homes

Focus on the well-being of senior residents by ensuring each item is identified, traced and returned — from residents’ personal wear to bed linens, towels and staff uniforms.

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Service Industries

Many industries and institutions can benefit from HID’s linen and uniform management systems — from convention centers and cruise lines to theme parks, stadiums, cleanrooms and army and police departments.

Key Benefits of HID’s RFID Linen Management System

Improve Linen Operational Efficiencies

Control the flow of your textile assets anywhere and anytime, perform faster and more accurate counts, improve on-time delivery performance, automate garment dispensers and manage wearer details.

Reduce Costs & Linen Shrinkage

Cut labor and overtime costs, reduce yearly linen purchases, and eliminate supplier/customer discrepancies and billing issues.

Monitor Quality & Laundry Services

Validate commercial laundry shipments and receipts, track the number of washing cycles per item, and manage textile lifecycles — from purchasing to daily use and final discard.

An Intelligent RFID Uniform Tracking System

A hand holding the InvoTech Cloud scanner in front of a rack of uniforms

HID provides the most comprehensive and user-friendly system for managing all aspects of uniform and scrubs operations — from purchasing, employee assignment and daily use to final discard. The uniform inventory management software records who is responsible for each uniform, monitors inventory levels, keeps the current location of each garment, monitors daily pick-ups and drop-offs, controls the quantity of garments each employee is allowed to have, and tracks employee responsibility and uniform losses.

The RFID-based system accurately records laundry activity to eliminate losses and overcharges, tracks rental garments and customer-owned uniforms, and monitors uniform usage and aging to maintain quality standards and forecast purchases. Finally, the system records uniform repairs and alterations, sales to employees, as well as locker and conveyor assignments.

Learn about HID InvoTech Uniform Management System

An RFID-Based Linen Management Solution With Actionable Insights

Gain complete visibility and control over your textile inventory with a comprehensive RFID-based solution. At HID, our solutions are designed to simplify the management of your textile assets, providing you with peace of mind and efficiency.

From durable RFID tags, easy to attach and resistant to laundry processes, to purpose-built RFID equipment for seamless inventory controls, it offers everything you need to streamline your operations. Whether you're a small business or a large enterprise, our software suites are customizable to suit your needs, whether you prefer SaaS or on-premises implementation.

Inventory Control: Achieve full visibility over textile assets
Durable RFID Tags: Ensure reliability through laundry-resistant tags
Smooth Integration: Seamlessly integrate with existing processes
Flexible Solutions: Tailor implementation to your needs
Real-Time Tracking: Access data at every stage of the cycle
User-Friendly Interface: Simplify management tasks
Access Anywhere: Convenient platform accessibility
Actionable Insights: Make informed decisions easily

Learn More About RFID for Linen, Uniform and Laundry Management

White Paper: Optimizing Linen Management for Industrial Laundries

Explore our textile services portfolio

White Paper: Controlling Costs in Commercial Laundries With Cloud-Based RFID Systems

Frequently Asked Questions

1. What is RFID and how does it work in linen and laundry management?

Radio-Frequency Identification (RFID) is a technology that uses radio waves to identify and track items, making it ideal for linen, uniform and laundry management. RFID tags are small, discreet and attached to these items, allowing for automated tracking and data collection. A key benefit is the fact that several hundred items can be identified and processed at once, unlike other item identification technologies.

2. How does a laundry management system work?

A laundry management system is a software solution that helps businesses efficiently track and manage their laundry operations. The best laundry management systems integrate with RFID to monitor the flow of items through each stage of the laundry process, from collection to cleaning, and back to the customer.

3. What environmental impact can RFID technology have on hotels' linen management practices?

RFID technology can reduce linen waste, extend the life of linen and enable hotels to purchase the right amount of linen items, leading to a reduced environmental impact.

4. How does RFID improve linen, uniform and laundry management compared to traditional methods?

RFID offers real-time visibility and reduces manual labor. It allows you to track items from laundry to delivery, preventing loss and ensuring accurate billing.

5. What kind of data insights can a laundry management system provide?

Laundry management systems can offer insights into item usage, cycle times, inventory levels, and employee productivity, helping businesses make informed decisions to optimize operations. For the hospitality industry, the system’s reporting provides insights into linen circulation, PAR (Periodic Automatic Replacement) levels at the hotel, laundry and linen distribution based on duration of stay. This information helps optimize linen management and ensure high-quality linens for guests.

6. How does a laundry management system contribute to cost savings?

By minimizing errors, optimizing resource allocation, reducing losses and automating labor-intensive tasks, laundry management systems lead to long-term cost savings for businesses. Based on our customer feedback, HID’s linen management system helps reduce linen management labor costs by 33% and reduce linen purchases by 20%.

7. How does a laundry management system handle inventory control?

Laundry management systems meticulously track the quantity and status of each item in inventory, enabling businesses to maintain optimal stock levels, controlling out-of-stocks and overstocks, reducing waste and ensuring items are always available when needed.

8. How does a laundry management system aid in compliance with industry regulations and standards?

These systems help businesses meet regulatory and industry standards by providing accurate data tracking, audit trails and quality control, which can be crucial in healthcare, hospitality and other sectors.

9. Do laundry management systems reduce the risk of lost or misplaced items in the laundry process?

Yes, laundry management systems virtually eliminate the risk of lost items by providing real-time tracking, ensuring every item is accounted for throughout the laundry cycle. In addition, anti-theft RFID stations enable hotels to track and analyze incidents of theft, facilitating investigations and security measures. These dashboards provides statistics on stolen items based on weekdays and time slots, providing valuable insights into patterns and trends.

10. How can a laundry management system contribute to a more organized and streamlined laundry operation?

Laundry management systems streamline operations by automating tasks, providing real-time data for informed decisions, reducing errors, optimizing inventory, and ensuring items are always available when needed. This leads to a more organized and efficient laundry operation.